Latin American Program Announces Employment Opportunity
Latin American Program Assistant Position Description
This position is located in the Latin American Program of the Woodrow Wilson International Center for Scholars. The Center sponsors basic, original scholarship and dialogue in the humanities and social sciences through its programmatic divisions and outreach activities. The Latin American Program at the Woodrow Wilson Center encourages a free flow of information and dialogue between the U.S. and the nations of Latin America. Founded in 1977, it provides a nonpartisan forum in Washington, D.C. to discuss Latin American and Caribbean issues and to bring these issues to the attention of opinion leaders and policy makers throughout the hemisphere. All duties and responsibilities are conducted within the framework of the Center's congressionally mandated mission with a view toward advancing our understanding of a variety of disciplines and in strengthening relations between the world of learning and the world of public affairs.
The incumbent serves as the principal administrative, clerical, and project support assistant for the Latin American Program. This position is responsible for the organization of Program events which may include arranging travel and accommodations for staff and visitors; arranging for facilities, catering, A/V needs and any other necessary services or arrangements that are required. Routinely drafts correspondence in English and/or Spanish for the Program Director's signature; works as point-of-contact with the general public by receiving visitors, answering phones and providing information related to program activities; prepares a variety of financial forms such as purchase orders, travel forms, travel vouchers, correspondence, and/or reports on a PC or typewriter; processes payments and reimbursements for consultants, project participants, and partner organizations; compiles and maintains computer database of subject matter experts, peer reviewers, conference participants, media, and the general public interested in program events, etc. and is responsible for updating and distributing information through the use of automated mailing lists; updates the Program's websites with new or revised content; provides orientation for the Program's visiting scholars and the processes associated paperwork; assists with the preparation of Program publications, to include coordination of copy editing, design, and translation work; organizes and maintains the Program's paper and electronic files on all events and funding sources; drafts summaries of Latin American Program events for publication on Program website; and performs research related to program activities.